Schedule management
Appointments, reminders, priorities, invitations, confirmations and family organisation.
Private personal assistant recruitment
Hire or recruit a private personal assistant
To hire or recruit a private personal assistant, a family needs to define schedule management, travel coordination, household coordination, confidentiality, private residence matters and the expected employer budget.
Yann & Lise International supports private families, principals and family offices in their search for a personal assistant. We select reliable, discreet and experienced profiles for executive households, private properties and private residences.
Private family
Private personal assistant
Schedule, travel, coordination and discretion
Selected profile
References checked
Budget anticipated
Why hire or recruit a private personal assistant?
A private personal assistant turns a scattered organisation into a clear routine. The assistant anticipates what needs to be followed, protects the family or principal's time and coordinates priorities. Practical details are handled with discretion.
This recruitment becomes strategic when a private family, private residence or family office needs someone able to manage diaries, bookings, travel, private administration, suppliers and sensitive requests.
Organisation & confidentiality
A presence that makes private life smoother
The right profile anticipates, filters, follows up and coordinates without imposing. The assistant protects priorities, deadlines, information and supplier interactions.
Travel coordination
Travel, transfers, hotels, itineraries, documents and coordination with a private chauffeur.
Coordination
Suppliers, purchases, deliveries, administration, personal requests and residence follow-up.
Confidentiality
Discreet handling of information, documents, exchanges, private habits and sensitive priorities.
Role and duties of a private personal assistant
Duties vary depending on the family, principal, location, household staff in place and the expected level of autonomy. The core role remains personal organisation, coordination and reliable follow-up.
- Private diary management, appointments, reminders, priorities and daily arbitration.
- Travel coordination, documents, bookings, transfers, itineraries and supplier confirmations.
- Coordination with a private chauffeur, housekeeper, butler, house manager, nanny, private chef or family office.
- Follow-up of private administration, personal purchases, suppliers, deliveries and confidential requests.
- Coordination of some matters linked to a private residence, private property or multi-site organisation.
- Preparation of files, reminders, short reports, priorities and tracking tools.
Anticipate
Prepare before a request becomes urgent
A strong personal assistant keeps a clear view of deadlines, documents, contacts and priorities to prevent avoidable urgency.
Coordinate
Connect people, places and timings
The assistant keeps consistency between the family, suppliers, travel and household teams.
Personal assistant, private assistant or executive assistant: what is the difference?
A private personal assistant works within the private environment of a family, principal or family office. Private assistant is a close term, while personal assistant is widely used in international contexts.
An executive assistant is generally more corporate and focused on professional files. A private personal assistant also supports private life, residences, travel and family organisation.
Role framework
The right title depends on the real need
A family seeking daily support, a very executive profile or multi-residence coordination may need different profiles. The brief must define the exact scope.
Private personal assistant
A versatile profile attached to a family, principal or private organisation.
Private assistant
A frequent title for a similar role, with a strong trust and proximity dimension.
Executive assistant
A more corporate profile focused on professional files, executive support and business matters.
Family assistant
A more family-oriented profile, often linked to children, appointments and household organisation.
Profile and qualities expected from a high-end personal assistant
The ideal profile combines organisation, discretion, writing skills, service sense, autonomy, diplomacy, reliability, digital tools and the ability to manage changing priorities calmly.
Family profile
Comfortable with children, appointments, activities, routines and family organisation.
Principal profile
Able to manage confidentiality, a dense schedule, travel, quick requests and executive coordination.
International profile
English-speaking, used to travel, foreign suppliers, family offices and multi-site organisation.
Organised profile
Highly structured, precise, stable and focused on follow-up, reminders, problem solving and discretion.
Private family, executive household, residence or family office
A private personal assistant may work for a private family, principal, main residence, private property, villa, townhouse or organisation managed by a family office.
The role may be office-based, hybrid or travelling. It should consider hours, travel, tools, languages, confidentiality level and relationships with other household staff.
Private coordination
Organisation that follows the rhythm of life
The personal assistant adapts follow-up to locations, seasons, travel and family habits while preserving the discreet framework of a private household.
Recruitment method for a private personal assistant
A successful search begins with a precise brief: schedule management, travel, languages, tools, confidentiality level, relationship with the family, private residence, family office, hours, availability and employer budget.
Yann & Lise International qualifies the need, checks the real scope, identifies essential skills, verifies references and presents a private personal assistant recruitment shortlist aligned with lifestyle, confidentiality and employer budget.
1. Briefing
Schedule, travel, private residence, family office, languages, hours, tools and responsibilities.
2. Targeted selection
Experienced, stable, discreet and organised profiles adapted to a private environment.
3. Structured interviews
Concrete questions about priorities, confidentiality, tools, travel, suppliers and coordination.
4. Support
Profile presentation, brief adjustment and support until the family makes its final decision.
Interview questions for a private personal assistant
The interview should test schedule management, priorities, travel, discretion, digital tools, urgent requests, communication, supplier coordination and ability to work in a private household.
Mistakes to avoid when recruiting a personal assistant
The first mistake is to confuse availability with a lack of boundaries. The second is to recruit a very corporate profile without checking how it adapts to private life. Family rhythm and residence confidentiality must also be considered.
The third mistake is to underestimate the real employer budget: salary, contributions, hours, travel, work tools, possible benefits and contractual framework should be anticipated before final selection.
Salary & employer cost
A private personal assistant salary depends on experience, languages, location, working hours, travel, confidentiality level and the exact scope of the role.
Confirmed private personal assistant
Around EUR 2,800 to EUR 3,800 net / month
Experienced private personal assistant
Around EUR 3,800 to EUR 5,000 net / month
Senior / family office profile
From EUR 5,000 net / month, sometimes more
These figures are indicative ranges, not official scales. The real employer cost should include gross salary, contributions, paid leave, benefits, overtime, travel, work tools and the contractual framework.
Useful resources
Frequently asked questions
Why hire or recruit a private personal assistant?
Hiring or recruiting a private personal assistant helps organise schedule management, travel coordination, private administration, suppliers, priorities and personal requests for a family or principal with confidentiality.
What is the difference between a personal assistant, private assistant and executive assistant?
A private personal assistant usually supports private life, family organisation and personal logistics. An executive assistant is often more focused on business and professional files.
What are the duties of a private personal assistant?
Duties include diary management, travel, bookings, private administration, supplier coordination, personal purchases, some private residence matters and confidential follow-up.
What salary should be planned for a private personal assistant?
Salary depends on experience, languages, location, responsibility level, availability, travel and proximity to the family, principal or family office.
What is the employer cost of a private personal assistant?
Employer cost should include gross salary, contributions, paid leave, benefits, overtime, travel, work tools and the contractual framework.
Can a personal assistant coordinate a private residence?
Yes, depending on the role, the assistant may coordinate appointments, suppliers, deliveries, works, stays and practical matters linked to a private residence or private property.
Should a private personal assistant speak English?
English is important when the family is international, travels regularly, works with a family office or needs coordination with foreign suppliers.
Can Yann & Lise International find a discreet private personal assistant?
Yes. The agency supports families, principals and representatives with briefing, targeted selection, reference checks and presentation of suitable profiles.
Entrust the search for a private personal assistant
Yann & Lise International supports families, principals and representatives in the search for a discreet, organised private personal assistant suited to a high-end private organisation.